CONSTITUTION

RULES OF THE KELAB OLAHRAGA PACESETTERS, MALAYSIA
(PACESETTERS ATHLETIC CLUB MALAYSIA)

Name, Postal Address and Place of Meeting
The club shall be known as the KELAB OLAHRAGA PACESETTERS, MALAYSIA (PACESETTERS ATHLETIC CLUB, MALAYSIA)

Its place of business shall be:-
30 Jalan Lengkongan Brunei
Jalan Pudu
55100 Kuala Lumpur

Its registered place of business shall not be changed without the prior approval of the Registrar of Societies.

Objective
The objects of the Club shall be:-

• To promote, develop and encourage the sport of running in the country.
  
• To foster mutual goodwill, understanding and friendship between its members.
  
• To promote and / or participate in sports and social activities related to running both locally and internationally.
  
• To develop and promote running programmes for the benefit of the community.
• To develop and promote other form of outdoor sports activities among its members.

Membership
Membership is open to all persons irrespective of sex, race, religion or nationality, residing in Malaysia.

There are two types of membership namely, Ordinary and Youth Members.
The annual subscription for a Ordinary Members is RM36.00 per year payable in advance before the end of June and December each year.

Youth Member is a member 18 years of age and below, and will required written consent from his or her parent. The annual subscription for a Youth Member is RM18.00 per year payable in advance before the end of June or December each year.

Any member who is in arrears of subscription for more than 6 months shall automatically cease to be a member.

An entrance fee of RM10.00 is payable upon application to be an Ordinary Member. The entrance fee is waived for Youth Members.

A person wishing to join the Club shall submit his/her application to the Honorary Secretary on the requisite form and he shall be deemed a member when his/her application is confirmed by the Executive Committee.

On confirmation he / she shall be assigned a membership card together with a copy of the Club's constitution.

The Executive Commitee shall have the right to refuse membership to an applicant without ascribing any reason for the action.

All fully paid up Ordinary Members are entitled to one vote at the meeting of the Club.

Resignation
Any member may resign by giving the Hon. Secreatary written notice to that effect.

Executive Committee
The Management of the affairs of the Club shall be vested in the Executive Committee consisting of the following, who shall be termed the Office Bearers of the Club. They shall be elected at the Annual General Meeting except the immediate past president:-

• President
  
• Vice President (Two)
  
• Secretary
  
• Assistant Secretary
  
• Treasurer
  
• Assistant Treasurer
  
• Ordinary Committee Members (Four)
  
• Immediate Past President
  

Names of the above officials shall be proposed and seconded at the Annual General Meeting and election shall follow a simple majority vote of members. All officers except the Honorary Treasurer may be re-elected year after year. The Honorary Treasurer may not hold office for more than two sequential terms. The Honorary Treasurer may stand for re-election after the first term but may not do so after the second term.

The Executive Committee shall have the power to co-opt any member of the Club to fill any vacancies in the Executive Committee until the next Annual General Meeting.

Duties of the Office Bearers
The President,
The two Vice Presidents,
The Secretary, and
The Treasurer are known as the Principal Office Bearers in the Executive Committee.

• The president shall preside at all Executive Committee meetings and the General Meetings.
  
• He shall be responsible for the proper conduct of all these meetings.
  
• He shall sign the minutes of all Executive Committe meetins, the Extra-Ordinary General Meeting and the Annual General Meeting when they are approved.
  
• A member shall not hold the post of President for more than five (5) consecutive years. He or she is eligible for the post again a lapse of at least two years.
  
• The immediate past President shall automatically be a member of the next Executive Committee for a period of one year only.

Vice-President
A Vice-President shall deputize for the President during the latter's absence, as decided by the Executive Committee.

Secretary

• The Secretary shall conduct the business of the Club in accordance with its Rules, policies and procedures and shall carry put the instructions of the Annual General Meeting, Extra-Ordinary General meeting and the Executive Committee.
  
• He shall be responsible for recording the minutes of the Annual General Meeting, Extra-Ordinary General Meeting and the Executive Committee Meetings and shall keep books, documents and papers, except financial records necessary for the effective administrative of the Club.
  
• He shall prepare the Annual report for the Registrar of Societies as required by the Societies Act 1966.

General Meetings
The Annual General Meetings of the Club shall be held within 6 months from the date of closing of the accounts which is 31st December for the year. The total number of voting members present at the Annual General Meeting must be twice that of the Executive Committee members for half the total number of members, whichever is less, to constitute a quorum.

If half an hour after the time appointed for the meeting a quorum is not present, the Meeting shall be postponed to a date (not exceeding 30 days) to be decided by the Executive Committee, and if a quorum is not present half an hour after the time appointed for the postponed meeting, the members present shall have the power to proceed with the business of the day but they shall not have the power to after the rules of the Club or to make decisions affecting the whole membership.

At least 14 days clear notice together with the agenda and audited statement of accounts for the previous year shall be given by the Secretary of all general meetings to the members of the Club. The following items shall be the business of every Annual General Meeting :-

• To receive the Executive Committee's report on the working of the Club during the previous year.
  
• To receive the Treasurer's report and the audited accounts of the Club for the previous year.
  
• To elect an Executive Committee and to appoint auditors for the ensuing year.
  
• To deal with such other matters as may be put before it.
  
• A member who wishes to place any item on the agenda of an Annual General Meeting shall do so provided he gives notice in writing to the Secretary 1 week before the meeting is due to be held.

• Whenever the committee deems it desirable; or
  
• At the joint request in writing of not less than 2/3rd or the voting members stating the objects and reasons for such a meeting.
  
• A Extraordinary General Meeting requistioned by members shall be convened for a date within 30 days of the receipt of such a requisition. Notice and agenda for an Extraordinary General Meeting shall be forwarded by the Secretary to all members at least 14 days before the date fixed for the meeting.

Rules (21) and (22) regarding the quorum and the postponement as an Annual General Meeting shall apply also to an Extraordinary General Meeting, but with the provision that if no quorum is present half an hour from the time appointed for a postponed Extraordinary General Meeting requisitioned by members, the meeting shall be cancelled, and no Extraordinary General Meeting shall be requisitioned for the same purpose until after the lapse of at least six months from the date thereof.

Executive Committee Meetings

The Executive Committee meets at least once a month. At least seven days' notice shall be given by the Secretary for such meetings. The quorum for such a meeting shall be not less than six (6) members.

The Executive Committee shall remain in office until the following Annual General Meeting. Any of the elected Executive Committee members shall cease to hold office if :-

• He resigns, giving notice to the Secretary or President; or
  
• He is adjudged a bankrupt.
  
• The duty of the Executive Committee is to organise and supervise the daily activities of the Club and make decision on all matters not requiring the approval of a General Meeting. It may not act contrary to the expressed wishes of the general meeting and shall always remain subordinate to the general meeting.

Any single expenditure in excess of $200.00 shall be subject to the approval of an Executive Committee of the Club. Expenditure of less than $200.00 may be approved by the President or the Treasurer.

The Club shall open a bank account in its name and cheque or withdrawals from this account shall be signed by two of the following :-

• President
  
• Secretary
  
• Treasurer
  

The financial year of the Club shall commence on the 1st January each year.

Prohibitions
Gambling of any kind such as the playing of Paikow or Mahjong whether for stakes or not, is forbidden at the Club premises. The introduction of materials for gambling, illegal drugs and bad characters on runs is prohibited.

The Club or its members shall no indulge in any political activities or allow the Club's fund and / or meetings to be used for any of the aforesaid purposes. The Club shall not hold any lottery, whether confined to its members or not, in the name of the Club or its office-bearers, committtee or member.

Amendments
An amendment, alteration or additional to the provisions of this constitution shall not be valid unless approved at a general meeting by a 3/5 majority of the voting members present. Such amendments shall not come into force without the prior sanction of the Registrar of Societies.

Interpretation
In the event of any question or matter arising out of any point which is not expressly provided for in the rules, the decision of the Executive Committee shall be binding on all members unless and until countermanded by a resolution of a general meeting.

Dissolution
The Club shall not be dissolved, except with the consent of not less than 2/3rd of the voting members expressed, either in person or by proxy at a general meeting convened for the purpose, or by postal vote.

In the event of the Club being dissolved, all debts and liabilities legally in curred on behalf of the Club shall be fully discharged, and the remaining funds shall be distributed in such a manner as may be decided by the majority of the members present at the general meeting convened pursuant to subsection (a) of this rule.
Notices of dissolution shall be given within 14 days or the dissolution to the Registrar of Societies.